Privacy Policy
This is privacy notice of Elevate R&D Solution Ltd located at 3 Mercer Street, Burtonwood, Warrington, Cheshire United Kingdom WA5 4JJ.
We respect your privacy and are determined to protect your personal data. The purpose of this privacy notice is to inform you as to how we look after your personal data when you visit our website (regardless of where you visit it from). We’ll also tell you about your privacy rights and how data protection law protects you.
- WHO WE ARE AND IMPORTANT INFORMATION
- THE PERSONAL DATA WE COLLECT ABOUT YOU
- HOW WE COLLECT YOUR PERSONAL DATA
- HOW WE USE YOUR PERSONAL DATA
- WHO WE SHARE YOUR PERSONAL DATA WITH
- INTERNATIONAL TRANSFERS
- DATA SECURITY
- DATA RETENTION
- YOUR LEGAL RIGHTS
- CHANGES TO THIS NOTICE AND YOUR DUTY TO INFORM US OF CHANGES
- QUERIES, REQUESTS OR CONCERNS
1. WHO WE ARE AND IMPORTANT INFORMATION
What is the purpose of this privacy notice?
This privacy notice aims to give you information on how we collect and process your personal data through your use of this website, including any data you may provide through this website when you:
- access our website.
- sign up to our service.
- purchase or use our product or service.
- take part in a survey or promotion or marketing campaign.
We use different methods to collect data about you including:
- Referral
- Third party acting on your behalf, e.g. an intermediary, accountant, broker, partner, advisor.
- Email enquiries
- Online forms
- Website enquiries
- SMS messages
- Marketing organisations
- Suppliers
- Publicly available sources
You must read this privacy notice together with any other privacy notice we may provide on specific occasions when we are collecting or processing personal data about you so that you are fully aware of how and why we are using your data. This privacy notice supplements the other notices and is not intended to override them.
Data controller(s)
Elevate R&D Solution Ltd is the controller and responsible for your personal data (collectively referred to as, Elevate R&D Solutions Ltd “we”, “us” or “our” in this privacy notice). Our contact details are 3 Mercer Street, Burtonwood, Warrington, Cheshire United Kingdom WA5 4JJ, compliance@elevaterds.co.uk and 01618187142. For all data matters contact Maureen Evans on 01618187142.
Elevate R&D Solution Ltd is the controller and responsible for this website.
Third-party links outside of our control
This website may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements.
When you leave our website, we encourage you to read the privacy notice of every website you visit.
2. THE PERSONAL DATA WE COLLECT ABOUT YOU
Personal data, or personal information, means any information about an individual from which that person can be identified. You can find out more about personal data from the Information Commissioners Office.
We may collect, use, store and transfer different kinds of personal data about you including:
- Name
- Date of Birth
- Home Address
- Business Address (registered and place of business)
- Proof of Address(es)
- Personal and or Business Email
- Home Telephone and or Mobile No.
- National Insurance No.
- Passport
- Driver’s License
- Statement & Accountants Reports
- Financial Details
- Business Plan
we also collect, use and share aggregated data such as statistical or demographic data for any purpose. aggregated data may be derived from your personal data but is not considered personal data in law as this data does not directly or indirectly reveal your identity. for example, we may aggregate your usage data to calculate the percentage of users accessing a specific website feature. however, if we combine or connect aggregated data with your personal data so that it can directly or indirectly identify you, we treat the combined data as personal data which will be used in accordance with this privacy notice.
If you fail to provide personal data
Where we need to collect your personal data by law, or under the terms of a contract we have with you and you fail to provide that data when requested, we may not be able to perform the contract we have or are trying to enter into with you (for example, to provide you with products or services). In this case, we may have to cancel a product or service you have with us but we will notify you if this is the case at the time.
3. HOW WE COLLECT YOUR PERSONAL DATA
We use different methods to collect data from and about you including through:
- Referral
- Third party acting on your behalf, e.g. an intermediary, accountant, broker, partner, advisor.
- Email enquiries
- Online forms
- Website enquiries
- SMS messages
- Marketing organisations
- Suppliers
- Publicly available sources
Directly. You may give us your [IDENTITY, CONTACT AND FINANCIAL DATA] by filling in forms or by corresponding with us by post, phone, email or otherwise. This includes personal data you provide when you:
- Apply for our products or services;
- Create an account on our website;
- Completing a form on our website
- Subscribe to our service or publications;
- When you contact or meet with our representative;
- Use our website contact us form to enquire about products and services;
- Request marketing to be sent to you.
4. HOW WE USE YOUR PERSONAL DATA
We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:
- To confirm your identity and address.
- To carryout services you have instructed us to complete on your behalf.
- To offer or recommend products or services which may be of interest to you unless you ask us not to.
- To meet a legal or regulatory obligation.
- Performance of Contract this means processing your data where it is necessary for the performance of a contract to which you are a party or to take steps at your request before entering into such a contract.
- Legitimate Interest this means the interest of our business in conducting and managing our business to enable us to give you the best service/product and the most secure experience. We make sure we consider and balance any potential impact on you (both positive and negative) and your rights before we process your personal data for our legitimate interests. We do not use your personal data for activities where our interests are overridden by the impact on you (unless we have your consent or are otherwise required or permitted to by law). You can obtain further information about how we assess our legitimate interests against any potential impact on you in respect of specific activities by compliance@elevaterds.co.uk
- Comply with a legal or regulatory obligation this means processing your personal data where it is necessary for compliance with a legal or regulatory obligation that we are subject to.
We respect your privacy and will not share or sell your data without your consent, except when required by law. We only keep your data for the necessary purposes stated in this notice. If you previously gave us permission to send you marketing offers, you can opt out at any time by contacting us at 3 Mercer Street, Burtonwood, Warrington, Cheshire United Kingdom WA5 4JJ or compliance@elevaterds.co.uk
Purposes for which we will use your personal data.
We have set out below, in a table format, a description of all the ways we plan to use your personal data, with the legal bases we rely on to do so.
Note that we may process your personal data for more than one lawful ground depending on the specific purpose for which we are using your data. Please contact us compliance@elevaterds.co.uk if you need details about the specific legal ground, we are relying on to process your personal data where more than one ground has been set out in the table below.
Purpose/Activity | Lawful basis for processing including basis of legitimate interest |
To register you as a new customer | Performance of a contract with you |
To confirm your identity and address. | Performance of a contract with you |
To carryout services you have instructed us to complete on your behalf. | Performance of a contract with you |
To assess and prepare any tax credit or grant application or similar that we are asked to advise on or prepare; | Performance of a contract with you and legal requirement |
To notify you about changes to our service | Consent and or Performance of a contract with you |
To meet a legal or regulatory obligation | Legal requirement |
To offer or recommend products or services which may be of interest to you unless you ask us not to. | Consent |
To improve our website, network and information security, products/services, marketing or customer relationships. | Legitimate interest |
Marketing – contact us if you do not want your personal data to be used for marketing | Consent |
To administer our site, and business operations; troubleshooting, analysis, testing, research, and surveys. | Consent |
[Promotional offers from us
We may use your Identity, Contact, Technical, Usage and Profile Data to form a view on what we think you may want or need, or what may be of interest to you. This is how we decide which products, services and offers may be relevant for you.
You will receive marketing communications from us if you have requested information from us or purchased goods or services from us [or if you provided us with your details when you entered a competition or registered for a promotion] and, in each case, you have not opted out of receiving that marketing.
[Third-party marketing
We will get your express opt-in consent before we share your personal data with any company outside Elevate R&D Solution Ltd group of companies for marketing purposes.]
Opting out
You can ask us or third parties to stop sending you marketing messages at any time by compliance@elevaterds.co.uk at any time.
Where you opt out of receiving these marketing messages, this will not apply to personal data provided to us as a result of a product or service purchase.
Cookies
You can set your browser to refuse all or some browser cookies, or to alert you when websites set or access cookies. If you disable or refuse cookies, please note that some parts of this website may become inaccessible or not function properly. For more information about the cookies we use, please see https://elevaterds.co.uk/cookie-policy/
Change of purpose
We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you wish to get an explanation as to how the processing for the new purpose is compatible with the original purpose, please contact us via compliance@elevaterds.co.uk
If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.
Please note that we may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.
5. WHO WE SHARE YOUR PERSONAL DATA WITH
We may have to share your personal data with the parties set out below for the purposes set out in the table in paragraph 4 above.
- Third Parties Service such as IT service:
- Providers who provide IT system administration services to us
- Professional advisers including R&D Consultants, accountants, lawyers, auditors and who provide consultancy, legal and accountancy services.
- HM Revenue & Customs, regulators and other authorities who require reporting of processing activities in certain circumstances.
- Third parties to whom we may choose to sell, transfer, or merge parts of our business or our assets. Alternatively, we may seek to acquire other businesses or merge with them. If a change happens to our business, then the new owners may use your personal data in the same way as set out in this privacy notice.
We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.
6. INTERNATIONAL TRANSFERS
We ensure your personal data is protected when transferred outside of the EEA (The EEA includes all EU countries, Iceland, Liechtenstein, and Norway) by only transferring your data to countries deemed to provide adequate protection by the European Commission. please contact us https://elevaterds.co.uk/contact-us/ if you want further information on the specific mechanism used by us when transferring your personal data out of the UK.
7. DATA SECURITY
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.
We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
8. DATA RETENTION
We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.
To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.
Per HMRC requirements for tax compliance and record-keeping, we are obliged to keep your personal details for 7 years if we have acted on your behalf.
In some circumstances you can ask us to delete your data: see Your legal rights below for further information.
In some circumstances we may anonymise your personal data (so that it can no longer be associated with you) for research or statistical purposes in which case we may use this information indefinitely without further notice to you.
9. YOUR LEGAL RIGHTS
Unless subject to an exemption under the data protection laws, you have the following rights with respect to your personal data:
- The right to request a copy of the personal data which we hold about you;
- The right to request that we correct any personal data if it is found to be inaccurate or out of date;
- The right to request your personal data is erased where it is no longer necessary to retain such data;
- The right to withdraw your consent to the processing at any time, where consent was the lawful basis for processing your data;
- The right to request that we provide you with your personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), where applicable 9i.e. where our processing is based on consent or is necessary for the performance of our contract with you or where we process your data by automated means);
- The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
- The right to object to our processing of personal data, where applicable i.e. where processing is based on our legitimate interests (or in performance of a task in the public interest/exercise of official authority); direct marketing or processing for the purposes of scientific/historical research and statistics).
If you wish to exercise any of the rights set out above, please contact us at compliance@elevaterds.co.uk
No fee required – with some exceptions.
You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable admin fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances.
What we may need from you
We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.
Time limit to respond.
We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.
10. CHANGES TO THIS NOTICE AND YOUR DUTY TO INFORM US OF CHANGES
This privacy policy was last updated on 19 January 2024. we may update it from time to time, so we recommend you check occasionally for the updated version.
Please keep us informed if your personal data changes during your relationship with us. It is important that the personal data we hold about you is accurate and current.
11. QUERIES, REQUESTS OR CONCERNS
To exercise all relevant rights, queries or complaints in relation to this policy or any other data protection matter between you and us, please in the first instance contact our data protection officer on compliance@elevaterds.co.uk
If this does not resolve your complaint to your satisfaction, you have the right to lodge a complaint with the Information Commissioners Office on 03031231113 or via email or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF, England, UK.
Contact Us
- Has your organisation spent money on Research and Development (R&D) to support innovation and business growth?
- Do you want to know whether your R&D project fall under HMRC’s definition of R&D for tax purpose?
- Do you want to learn more about the R&D tax incentive scheme and how your company could benefit from it?
- Do you require support with technical R&D report writing or managing the whole R&D tax incentive claim process?
- Do you require support with grant applications or content writing?
We can help you with that. Contact us using the form to the right, and we will get back to you.